Ctrl + Shift + A
AllCaps
Makes the selection all capitals (toggle)
Alt + Ctrl + 1
ApplyHeading1
Applies Heading 1 style to the selected text
Alt + Ctrl + 2
ApplyHeading2
Applies Heading 2 style to the selected text
Alt + Ctrl + 3
ApplyHeading3
Applies Heading 3 style to the selected text
Ctrl + Shift + L
ApplyListBullet
Applies List Bullet style to the selected text
Alt + F10
AppMaximize
Enlarges the application window to full size
Alt + F5
AppRestore
Restores the application window to normal size
Ctrl+B
Bold
Makes the selection bold (toggle)
Ctrl + PgDn
BrowseNext
Jump to the next browse object
Ctrl + PgUp
BrowsePrev
Jump to the previous browse object
Alt + Ctrl + Home
BrowseSel
Select the next/prev browse object
Esc
Cancel
Terminates an action
Ctrl+E
CenterPara
Centers the paragraph between the indents
Shift+F3
ChangeCase
Changes the case of the letters in the selection
Left arrow
CharLeft
Moves the insertion point to the left one character
Shift + Left arrow
CharLeftExtend
Extends the selection to the left one character
Rt arrow
CharRight
Moves the insertion point to the right one character
Shift + Rt arrow
CharRightExtend
Extends the selection to the right one character
Alt + Shift + C
ClosePane
Closes the active window pane (if you are in Normal View and have,
for example, the Footnote pane open)
Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far
easier!)
ColumnSelect
Selects a columnar block of text
Ctrl +Shift+C
CopyFormat
Copies the formatting of the selection
Shift + F2
CopyText
Makes a copy of the selection without using the clipboard (press
Return to paste)
Alt + F3
CreateAutoText
Adds an AutoText entry to the active template
Ctrl+ Backspace
DeleteBackWord
Deletes the previous word without putting it on the Clipboard
Ctrl + Del
DeleteWord
Deletes the next word without putting it on the Clipboard
Ctrl+W, Ctrl+F4
DocClose
Prompts to save the document and then closes the active window. (But
doesn't intercept the menu command)
Ctrl + F10
DocMaximize
Enlarges the active window to full size
Ctrl + F7
DocMove
Changes the position of the active window
Ctrl + F5
DocRestore
Restores the window to normal size
Ctrl + F8
DocSize
Changes the size of the active window
Alt + Ctrl + S
DocSplit
Splits the active window horizontally and then adjusts the split
Alt + Shift + F9
DoFieldClick
Executes the action associated with macrobutton fields
Ctrl + Shift + D
DoubleUnderline
Double underlines the selection (toggle)
Alt R, G
DrawGroup
Groups the selected drawing objects
Alt R, I
DrawSnapToGrid
Sets up a grid for aligning drawing objects
Alt R, U
DrawUngroup
Ungroups the selected group of drawing objects
Ctrl+Shift+F5 (Or: Alt I, K)
EditBookmark
Brings up the bookmark dialog
Del
EditClear
Performs a forward delete or removes the selection without putting it
on the Clipboard
Ctrl+C
EditCopy
Copies the selection and puts it on the Clipboard
Ctrl+X
EditCut
Cuts the selection and puts it on the Clipboard
Ctrl+F
EditFind
Finds the specified text or the specified formatting
F5, Ctrl+G
EditGoTo
Jumps to a specified place in the active document
Alt E, K
EditLinks
Allows links to be viewed, updated, opened, or removed
Ctrl+V
EditPaste
Inserts the Clipboard contents at the insertion point
Alt E, S
EditPasteSpecial
Inserts the Clipboard contents as a linked object, embedded object,
or other format
Alt + Shift + Backspc
EditRedo
Redoes the last action that was undone
F4
EditRedoOrRepeat
Repeats the last command, or redoes the last action that was undone
(unfortunately, doesn't work for as many commands in Word 2000 as in
Word 97 and below, but this is still one of Word's most useful
shortcuts, if not the most useful)
Ctrl+H
EditReplace
Finds the specified text or the specified formatting and replaces it
Ctrl+A
EditSelectAll
Selects the entire document
Ctrl+Z
EditUndo
Reverses the last action
Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)
EndOfColumn
Moves to the last cell in the current table column
Ctrl+Shift+End
EndOfDocExtend
Extends the selection to the end of the last line of the document
Ctrl+End
EndOfDocument
Moves the insertion point to the end of the last line of the document
End
EndOfLine
Moves the insertion point to the end of the current line
Shift+End
EndOfLineExtend
Extends the selection to the end of the current line
Alt+End
EndOfRow
Moves to the last cell in the current row
Alt + Ctrl + PgDn
EndOfWindow
Moves the insertion point to the end of the last visible line on the
screen
Shift + Alt + Ctrl + PgDn
EndOfWindowExtend
Extends the selection to the end of the last visible line on the
screen
F8 (press Esc to turn off)
ExtendSelection
Turns on extend selection mode and then expands the selection with
the direction keys
Alt + F4 (<9>)
FileCloseOrExit
Closes the current document, or if no documents are open, quits Word.
Horrible command, as it makes it a long winded business to quit Word.
But there's a simple solution - assign Alt+F4 to FileExit instead.
Alt + F4 (Word 97)
FileExit
Quits Microsoft Word and prompts to save the documents (does
intercept the menu item, but not the keyboard shortcut, or the x
button. An AutoExit macro is usually a better way of intercepting
this).
NOT Ctrl+N!!
FileNew
Creates a new document or template (brings up the dialog). Note that:
Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's
assigned to FileNewDefault You can fix this in Word 2000 by assigning
Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix
it is to create a macro called FileNew (to do this, press Alt + F8,
type "FileNew" without the quotes and Click "Create". The macro will
automatically contain the code needed to make it work).
Ctrl+N
FileNewDefault
Creates a new document based on the Normal template.
Ctrl+O
FileOpen
Opens an existing document or template
Alt F, U
FilePageSetup
Changes the page setup of the selected sections
Ctrl + P
FilePrint
Prints the active document (brings up the dialog)
Ctrl+F2
FilePrintPreview
Displays full pages as they will be printed
Alt F, I
FileProperties
Shows the properties of the active document
Ctrl+S
FileSave
FileSave
Alt F, A (or F12)
FileSaveAs
Saves a copy of the document in a separate file (brings up the
dialog)
Ctrl+Shift+F
Font
Activates the Fonts listbox on the formatting toolbar
Ctrl+Shift+P
FontSizeSelect
Activates the Font Size drop-down on the formatting toolbar
Alt + Ctrl + K
FormatAutoFormat
Automatically formats a document (or sometimes, automatically screws
it up)
Alt O, B
FormatBordersAndSha ding
Changes the borders and shading of the selected paragraphs, table
cells, and pictures
Alt O, E
FormatChangeCase
Changes the case of the letters in the selection
Alt O, C
FormatColumns
Changes the column format of the selected sections (brings up the
dialog)
Alt O, D
FormatDropCap
Formats the first character of current paragraph as a dropped capital
(must select it first)
Ctrl+D
FormatFont
Brings up the Format + Font dialog
Alt + Shift + R
FormatHeaderFooterL ink
Links the current header/footer to the previous section (but does not
intercept the button on the Header Footer toolbar)
Alt O, P
FormatParagraph
Brings up the Format Paragraph dialog
Alt O, S
FormatStyle
Applies, creates, or modifies styles
Alt O, T
FormatTabs
Brings up the Format Tabs dialog
Shift + F5
GoBack
Returns to the previous insertion point (goes back to up to 3 points,
then returns to where you started; this is one of the most useful
shortcuts of them all. Also useful when opening a document, if you
want to g straight to where you were last editing it)
Ctrl + >
GrowFont
Increases the font size of the selection
Ctrl + ]
GrowFontOnePoint
Increases the font size of the selection by one point
Ctrl + T (or drag the ruler)
HangingIndent
Increases the hanging indent
F1
Help
Microsoft Word Help
Shift + F1
HelpTool
Lets you get help on a command or screen region or examine text
properties
Ctrl + Shift + H
Hidden
Makes the selection hidden text (toggle)
Click on it
HyperlinkOpen
Connect to a hyperlink's address
Ctrl + M (or drag the ruler)
Indent
Moves the left indent to the next tab stop
Alt + Ctrl + M (or Alt I, M)
InsertAnnotation
Inserts a comment
F3
InsertAutoText
Replaces the name of the AutoText entry with its contents
Alt I, B
InsertBreak
Ends a page, column, or section at the insertion point
Alt I, C
InsertCaption
Inserts a caption above or below a selected object
Ctrl + Shift + Return
InsertColumnBreak
Inserts a column break at the insertion point
Alt + Shift + D
InsertDateField
Inserts a date field
Alt + Ctrl + D
InsertEndnoteNow
Inserts an endnote reference at the insertion point without
displaying the dialog
Alt I, F
InsertField
Inserts a field in the active document
Ctrl+F9
InsertFieldChars
Inserts an empty field with the enclosing field characters
Alt I, L
InsertFile
Inserts the text of another file into the active document
Alt I, N
InsertFootnote
Inserts a footnote or endnote reference at the insertion point
Alt + Ctrl + F
InsertFootnoteNow
Inserts a footnote reference at the insertion point without
displaying the dialog
Ctrl + K
InsertHyperlink
Insert Hyperlink
Alt I, D
InsertIndexAndTable s
Inserts an index or a table of contents, figures, or authorities into
the document
Alt + Ctrl + L
InsertListNumField
Inserts a ListNum Field
Alt + Shift + F
InsertMergeField
Brings up a dialog to insert a mail merge field at the insertion
point. (It does not intercept the button on the Mail merge. toolbar)
Ctrl + Return
InsertPageBreak
Inserts a page break at the insertion point
Alt + Shift + P
InsertPageField
Inserts a page number field
Ctrl + Shift + F3
InsertSpike
Empties the spike AutoText entry and inserts all of its contents into
the document
Alt + Shift + T
InsertTimeField
Inserts a time field
Ctrl + I
Italic
Makes the selection italic (toggle)
Ctrl + J
JustifyPara
Aligns the paragraph at both the left and the right indent
Ctrl + L
LeftPara
Aligns the paragraph at the left indent
Down arrow
LineDown
Moves the insertion point down one line
Shift + down arrow
LineDownExtend
Extends the selection down one line
Up arrow
LineUp
Moves the insertion point up one line
Shift + up arrow
LineUpExtend
Extends the selection up one line
Ctrl + F11
LockFields
Locks the selected fields to prevent updating
Alt + Shift + K
MailMergeCheck
Checks for errors in a mail merge
Alt+Shift+E
MailMergeEditDataSo urce
Lets you edit a mail merge data source
Alt + Shift + N
MailMergeToDoc
Collects the results of the mail merge in a document
Alt Shift + M
MailMergeToPrinter
Sends the results of the mail merge to the printer
Alt + Shift + I
MarkCitation
Marks the text you want to include in the table of authorities
Alt + Shift + X
MarkIndexEntry
Marks the text you want to include in the index
Alt + Shift + O
MarkTableOfContents Entry
Inserts a TC field (but it is far better to use Heading Styles to
generate your Table of Contents instead)
Alt or F10
MenuMode
Makes the menu bar active
Alt + Shift + F11
MicrosoftScriptEdit or
Starts or switches to Microsoft Development Environment application,
allowing you to view the HTML/XML source code that would be behind
the document if it were in ..htm format (or that is behind it if it
already is in .htm format).
Alt + Ctrl + F1
MicrosoftSystemInfo
Execute the Microsoft System Info application
F2
MoveText
Moves the selection to a specified location without using the
clipboard (press Return to execute the more)
Tab
NextCell
Moves to the next table cell
F11
NextField
Moves to the next field
Alt + F7
NextMisspelling
Find next spelling error
Alt + down arrow
NextObject
Moves to the next object on the page
Ctrl + F6
NextWindow
Switches to the next document window, equivalent to selecting a
document from the Window menu.
Ctrl+Shift+N
NormalStyle
Applies the Normal style
Ctrl + 0
OpenOrCloseUpPara
Sets or removes extra spacing above the selected paragraph
F6
OtherPane
Switches to another window pane in Normal View (for instance, if you
have if you have a Footnotes pane open in Normal view and want to
switch to the main document and back without closing the pane).
Alt + _
OutlineCollapse
Collapses an Outline in Outline View by one level
Alt+Shift+rt arrow
OutlineDemote
Demotes the selected paragraphs one heading level
Alt + +
OutlineExpand
Expands an Outline in Outline View by one level
Alt+Shift+down arrow
OutlineMoveDown
Moves the selection below the next item in the outline
Alt+Shift+up arrow
OutlineMoveUp
Moves the selection above the previous item in the outline
Alt+Shift+left arrow
OutlinePromote
Promotes the selected paragraphs one heading level
Alt + Shift + L
OutlineShowFirstLin e
Toggles between showing the first line of each paragraph only or
showing all of the body text in the outline
Ins
Overtype
Toggles the typing mode between replacing and inserting
PgDn
PageDown
Moves the insertion point and document display to the next screen of
text
Shift+ PgDn
PageDownExtend
Extends the selection and changes the document display to the next
screen of text
PgUp
PageUp
Moves the insertion point and document display to the previous screen
of text
Shift + PgUp
PageUpExtend
Extends the selection and changes the document display to the
previous screen of text
Reply With Quote
Ctrl + down arrow
ParaDown
Moves the insertion point to the beginning of the next paragraph
Shift + Ctrl + down arrow
ParaDownExtend
Extends the selection to the beginning of the next paragraph
Ctrl + up arrow
ParaUp
Moves the insertion point to the beginning of the previous paragraph
Shift + Ctrl + up arrow
ParaUpExtend
Extends the selection to the beginning of the previous paragraph
Ctrl+Shift+V
PasteFormat
Applies the previously copied formatting to selection
Shift + Tab
PrevCell
Moves to the previous table cell
Shift + F11
PrevField
Moves to the previous field
Alt + up arrow
PrevObject
Moves to the previous object on the page
Ctrl + Shift + F6
PrevWindow
Switches back to the previous document window
Sfift+F4
RepeatFind
Repeats Go To or Find to find the next occurrence
161
Ctrl+Spacebar
ResetChar
Makes the selection the default character format of the applied style
Ctrl+Q
ResetPara
Makes the selection the default paragraph format of the applied style
Ctrl +R
RightPara
Aligns the paragraph at the right indent
Ctrl + *
ShowAll
Shows/hides all nonprinting characters
Alt + Shift + A
ShowAllHeadings
Displays all of the heading levels and the body text in Outline View
Ctrl + <
ShrinkFont
Decreases the font size of the selection
Ctrl + [
ShrinkFontOnePoint
Decreases the font size of the selection by one point
Ctrl + Shift + K
SmallCaps
Makes the selection small capitals (toggle)
Ctrl + 1
SpacePara1
Sets the line spacing to single space
Ctrl + 5
SpacePara15
Sets the line spacing to one-and-one- half space
Ctrl + 2
SpacePara2
Sets the line spacing to double space
Ctrl + F3
Spike
Deletes the selection and adds it to the "Spike" AutoText entry
(which allows you to move text and graphics from nonadjacent
locations)
Alt + PgUp
StartOfColumn
Moves to the first cell in the current column
Ctrl+Shift+Home
StartOfDocExtend
Extends the selection to the beginning of the first line of the
document
Ctrl +Home
StartOfDocument
Moves the insertion point to the beginning of the first line of the
document
Home
StartOfLine
Moves the insertion point to the beginning of the current line
Shift+Home
StartOfLineExtend
Extends the selection to the beginning of the current line
Alt+Home
StartOfRow
Moves to the first cell in the current row
Alt+Ctrl+PgUp
StartOfWindow
Moves the insertion point to the beginning of the first visible line
on the screen
Shift+ Alt+Ctrl+PgUp
StartOfWindowExtend
Extends the selection to the beginning of the first visible line on
the screen
Strl + Shift + S
Style
Activates the Style drop-down on the Formatting toolbar
Ctrl + =
Subscript
Makes the selection subscript (toggle)
Ctrl + +
Superscript
Makes the selection superscript (toggle)
Ctrl + Shift + Q
SymbolFont
Applies the Symbol font to the selection
Alt A, F
TableAutoFormat
Applies a set of formatting to a table
Alt A, H
TableHeadings
Toggles table headings attribute on and off
Alt + click
(Alt + drag to select several)
TableSelectColumn
Selects the current column in a table
Click in left margin
TableSelectRow
Selects the current row in a table
Alt + double-click
TableSelectTable
Selects an entire table
Alt + Ctrl + U
TableUpdateAutoForm at
Updates the table formatting to match the applied Table Autoformat
settings
Shift + F9 (Alt + F9 toggles all field codes on or off)
ToggleFieldDisplay
Shows the field codes or the results for the selection (toggle)
Alt T, C
ToolsCustomize
Allows you to customizes the Word user interface (menus, keyboard and
toolbars) and store the customizations in a template (defaults to
Normal.dot, so be careful!)
Alt + F8
ToolsMacro
Runs, creates, deletes, or revises a macro
F7
ToolsProofing
Checks the spelling and grammar in the active document
Ctr.l + Shift + E
ToolsRevisionMarksT oggle
Toggles track changes for the active document
Shift + F7
ToolsThesaurus
Finds a synonym for the selected word
Ctrl+U
Underline
Formats the selection with a continuous underline (toggle)
Ctrl + Shift + T
(or drag the ruler)
UnHang
Decreases the hanging indent
Ctrl + Shift + M
(or drag the ruler)
UnIndent
Moves the left indent to the previous tab stop
Ctrl+Shift+F9
UnlinkFields
Permanently replaces the field codes with the results
Ctrl + Shift + F11
UnlockFields
Unlocks the selected fields for updating
F9
UpdateFields
Updates and displays the results of the selected fields
Ctrl + Shiift + F7
UpdateSource
Copies the modified text of a linked file back to its source file
Hover over comment
ViewAnnotations
Show or hide the comment pane
Dbl-click the endnote reference
ViewEndnoteArea
If in Normal View, opens a pane for viewing and editing the endnote
(toggle). If in Page/Print Layout View, switches from the body text
to the endnote or vice versa
At + F9
ViewFieldCodes
Shows the field codes or results for all fields (toggle)
Dbl-click the footnote reference
ViewFootnoteArea
If in Normal View, opens a pane for viewing and editing the footnote
(toggle). If in Page/Print Layout View, switches from the body text
to the footnote or vice versa.
Alt V, F
ViewFootnotes
If in Normal View, opens a pane for viewing and editing footnotes and
endnotes (toggle). If in Page/Print Layout View, switches from the
body text to the footnotes/endnotes or vice versa.
Alt V, H
ViewHeader
Displays header in page layout view
Alt V, N
(or Alt + Ctrl + N)
ViewNormal
Changes the editing view to normal view
Alt V, O
(or Alt + Ctrl + O)
ViewOutline
Displays a document's outline
Alt V, P
(or Alt + Ctrl + P)
ViewPage
Displays the page more-or-less as it will be printed, and allows
editing (In Word 2000 the menu item is called Print Layout, but
fortunately the command hasn't changed.
Alt + F11
ViewVBCode
Shows the VB editing environment (Tools + Macro + Visual Basic
Editor)
Alt + left arrow
WebGoBack
Backward hyperlink (useful if you clicked on a page number hyperlink
in the table of contents and then want to return to the TOC)
Alt + rt arrow
WebGoForward
Forward hyperlink
Alt W, A
WindowArrangeAll
Arranges windows as non-overlapping tiles
217
Ctrl + left arrow
WordLeft
Moves the insertion point to the left one word
Shift + Ctrl + left arrow
WordLeftExtend
Extends the selection to the left one word
Ctrl + rt arrow
WordRight
Moves the insertion point to the right one word
Shift + Ctrl + rt arrow
WordRightExtend
Extends the selection to the right one word
Ctrl + Shift + W
WordUnderline
Underlines the words but not the spaces in the selection (toggle)
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