Perfect Solutions: August 2009

Ctrl + Shift + A

AllCaps

Makes the selection all capitals (toggle)

Alt + Ctrl + 1

ApplyHeading1

Applies Heading 1 style to the selected text

Alt + Ctrl + 2

ApplyHeading2

Applies Heading 2 style to the selected text

Alt + Ctrl + 3

ApplyHeading3

Applies Heading 3 style to the selected text

Ctrl + Shift + L

ApplyListBullet

Applies List Bullet style to the selected text

Alt + F10

AppMaximize

Enlarges the application window to full size

Alt + F5

AppRestore

Restores the application window to normal size

Ctrl+B

Bold

Makes the selection bold (toggle)

Ctrl + PgDn

BrowseNext

Jump to the next browse object

Ctrl + PgUp

BrowsePrev

Jump to the previous browse object

Alt + Ctrl + Home

BrowseSel

Select the next/prev browse object

Esc

Cancel

Terminates an action

Ctrl+E

CenterPara

Centers the paragraph between the indents

Shift+F3

ChangeCase

Changes the case of the letters in the selection

Left arrow

CharLeft

Moves the insertion point to the left one character

Shift + Left arrow

CharLeftExtend

Extends the selection to the left one character

Rt arrow

CharRight

Moves the insertion point to the right one character

Shift + Rt arrow

CharRightExtend

Extends the selection to the right one character

Alt + Shift + C

ClosePane

Closes the active window pane (if you are in Normal View and have,

for example, the Footnote pane open)

Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far

easier!)

ColumnSelect

Selects a columnar block of text

Ctrl +Shift+C

CopyFormat

Copies the formatting of the selection

Shift + F2

CopyText

Makes a copy of the selection without using the clipboard (press

Return to paste)

Alt + F3

CreateAutoText

Adds an AutoText entry to the active template

Ctrl+ Backspace

DeleteBackWord

Deletes the previous word without putting it on the Clipboard

Ctrl + Del

DeleteWord

Deletes the next word without putting it on the Clipboard

Ctrl+W, Ctrl+F4

DocClose

Prompts to save the document and then closes the active window. (But

doesn't intercept the menu command)

Ctrl + F10

DocMaximize

Enlarges the active window to full size

Ctrl + F7

DocMove

Changes the position of the active window

Ctrl + F5

DocRestore

Restores the window to normal size

Ctrl + F8

DocSize

Changes the size of the active window

Alt + Ctrl + S

DocSplit

Splits the active window horizontally and then adjusts the split

Alt + Shift + F9

DoFieldClick

Executes the action associated with macrobutton fields

Ctrl + Shift + D

DoubleUnderline

Double underlines the selection (toggle)

Alt R, G

DrawGroup

Groups the selected drawing objects

Alt R, I

DrawSnapToGrid

Sets up a grid for aligning drawing objects

Alt R, U

DrawUngroup

Ungroups the selected group of drawing objects

Ctrl+Shift+F5 (Or: Alt I, K)

EditBookmark

Brings up the bookmark dialog

Del

EditClear

Performs a forward delete or removes the selection without putting it

on the Clipboard

Ctrl+C

EditCopy

Copies the selection and puts it on the Clipboard

Ctrl+X

EditCut

Cuts the selection and puts it on the Clipboard

Ctrl+F

EditFind

Finds the specified text or the specified formatting

F5, Ctrl+G

EditGoTo

Jumps to a specified place in the active document

Alt E, K

EditLinks

Allows links to be viewed, updated, opened, or removed

Ctrl+V

EditPaste

Inserts the Clipboard contents at the insertion point

Alt E, S

EditPasteSpecial

Inserts the Clipboard contents as a linked object, embedded object,

or other format

Alt + Shift + Backspc

EditRedo

Redoes the last action that was undone

EditRedoOrRepeat

Repeats the last command, or redoes the last action that was undone

(unfortunately, doesn't work for as many commands in Word 2000 as in

Word 97 and below, but this is still one of Word's most useful

shortcuts, if not the most useful)

Ctrl+H

EditReplace

Finds the specified text or the specified formatting and replaces it

Ctrl+A

EditSelectAll

Selects the entire document

Ctrl+Z

EditUndo

Reverses the last action

Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)

EndOfColumn

Moves to the last cell in the current table column

Ctrl+Shift+End

EndOfDocExtend

Extends the selection to the end of the last line of the document

Ctrl+End

EndOfDocument

Moves the insertion point to the end of the last line of the document

End

EndOfLine

Moves the insertion point to the end of the current line

Shift+End

EndOfLineExtend

Extends the selection to the end of the current line

Alt+End

EndOfRow

Moves to the last cell in the current row

Alt + Ctrl + PgDn

EndOfWindow

Moves the insertion point to the end of the last visible line on the

screen

Shift + Alt + Ctrl + PgDn

EndOfWindowExtend

Extends the selection to the end of the last visible line on the

screen

F8 (press Esc to turn off)

ExtendSelection

Turns on extend selection mode and then expands the selection with

the direction keys

Alt + F4 (<9>)

FileCloseOrExit

Closes the current document, or if no documents are open, quits Word.

Horrible command, as it makes it a long winded business to quit Word.

But there's a simple solution - assign Alt+F4 to FileExit instead.

Alt + F4 (Word 97)

FileExit

Quits Microsoft Word and prompts to save the documents (does

intercept the menu item, but not the keyboard shortcut, or the x

button. An AutoExit macro is usually a better way of intercepting

this).

NOT Ctrl+N!!

FileNew

Creates a new document or template (brings up the dialog). Note that:

Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's

assigned to FileNewDefault You can fix this in Word 2000 by assigning

Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix

it is to create a macro called FileNew (to do this, press Alt + F8,

type "FileNew" without the quotes and Click "Create". The macro will

automatically contain the code needed to make it work).

Ctrl+N

FileNewDefault

Creates a new document based on the Normal template.

Ctrl+O

FileOpen

Opens an existing document or template

Alt F, U

FilePageSetup

Changes the page setup of the selected sections

Ctrl + P

FilePrint

Prints the active document (brings up the dialog)

Ctrl+F2

FilePrintPreview

Displays full pages as they will be printed

Alt F, I

FileProperties

Shows the properties of the active document

Ctrl+S

FileSave

Alt F, A (or F12)

FileSaveAs

Saves a copy of the document in a separate file (brings up the

dialog)

Ctrl+Shift+F

Font

Activates the Fonts listbox on the formatting toolbar

Ctrl+Shift+P

FontSizeSelect

Activates the Font Size drop-down on the formatting toolbar

Alt + Ctrl + K

FormatAutoFormat

Automatically formats a document (or sometimes, automatically screws

it up)

Alt O, B

FormatBordersAndSha ding

Changes the borders and shading of the selected paragraphs, table

cells, and pictures

Alt O, E

FormatChangeCase

Changes the case of the letters in the selection

Alt O, C

FormatColumns

Changes the column format of the selected sections (brings up the

dialog)

Alt O, D

FormatDropCap

Formats the first character of current paragraph as a dropped capital

(must select it first)

Ctrl+D

FormatFont

Brings up the Format + Font dialog

Alt + Shift + R

FormatHeaderFooterL ink

Links the current header/footer to the previous section (but does not

intercept the button on the Header Footer toolbar)

Alt O, P

FormatParagraph

Brings up the Format Paragraph dialog

Alt O, S

FormatStyle

Applies, creates, or modifies styles

Alt O, T

FormatTabs

Brings up the Format Tabs dialog

Shift + F5

GoBack

Returns to the previous insertion point (goes back to up to 3 points,

then returns to where you started; this is one of the most useful

shortcuts of them all. Also useful when opening a document, if you

want to g straight to where you were last editing it)

Ctrl + >

GrowFont

Increases the font size of the selection

Ctrl + ]

GrowFontOnePoint

Increases the font size of the selection by one point

Ctrl + T (or drag the ruler)

HangingIndent

Increases the hanging indent

Help

Microsoft Word Help

Shift + F1

HelpTool

Lets you get help on a command or screen region or examine text

properties

Ctrl + Shift + H

Hidden

Makes the selection hidden text (toggle)

Click on it

HyperlinkOpen

Connect to a hyperlink's address

Ctrl + M (or drag the ruler)

Indent

Moves the left indent to the next tab stop

Alt + Ctrl + M (or Alt I, M)

InsertAnnotation

Inserts a comment

InsertAutoText

Replaces the name of the AutoText entry with its contents

Alt I, B

InsertBreak

Ends a page, column, or section at the insertion point

Alt I, C

InsertCaption

Inserts a caption above or below a selected object

Ctrl + Shift + Return

InsertColumnBreak

Inserts a column break at the insertion point

Alt + Shift + D

InsertDateField

Inserts a date field

Alt + Ctrl + D

InsertEndnoteNow

Inserts an endnote reference at the insertion point without

displaying the dialog

Alt I, F

InsertField

Inserts a field in the active document

Ctrl+F9

InsertFieldChars

Inserts an empty field with the enclosing field characters

Alt I, L

InsertFile

Inserts the text of another file into the active document

Alt I, N

InsertFootnote

Inserts a footnote or endnote reference at the insertion point

Alt + Ctrl + F

InsertFootnoteNow

Inserts a footnote reference at the insertion point without

displaying the dialog

Ctrl + K

InsertHyperlink

Insert Hyperlink

Alt I, D

InsertIndexAndTable s

Inserts an index or a table of contents, figures, or authorities into

the document

Alt + Ctrl + L

InsertListNumField

Inserts a ListNum Field

Alt + Shift + F

InsertMergeField

Brings up a dialog to insert a mail merge field at the insertion

point. (It does not intercept the button on the Mail merge. toolbar)

Ctrl + Return

InsertPageBreak

Inserts a page break at the insertion point

Alt + Shift + P

InsertPageField

Inserts a page number field

Ctrl + Shift + F3

InsertSpike

Empties the spike AutoText entry and inserts all of its contents into

the document

Alt + Shift + T

InsertTimeField

Inserts a time field

Ctrl + I

Italic

Makes the selection italic (toggle)

Ctrl + J

JustifyPara

Aligns the paragraph at both the left and the right indent

Ctrl + L

LeftPara

Aligns the paragraph at the left indent

Down arrow

LineDown

Moves the insertion point down one line

Shift + down arrow

LineDownExtend

Extends the selection down one line

Up arrow

LineUp

Moves the insertion point up one line

Shift + up arrow

LineUpExtend

Extends the selection up one line

Ctrl + F11

LockFields

Locks the selected fields to prevent updating

Alt + Shift + K

MailMergeCheck

Checks for errors in a mail merge

Alt+Shift+E

MailMergeEditDataSo urce

Lets you edit a mail merge data source

Alt + Shift + N

MailMergeToDoc

Collects the results of the mail merge in a document

Alt Shift + M

MailMergeToPrinter

Sends the results of the mail merge to the printer

Alt + Shift + I

MarkCitation

Marks the text you want to include in the table of authorities

Alt + Shift + X

MarkIndexEntry

Marks the text you want to include in the index

Alt + Shift + O

MarkTableOfContents Entry

Inserts a TC field (but it is far better to use Heading Styles to

generate your Table of Contents instead)

Alt or F10

MenuMode

Makes the menu bar active

Alt + Shift + F11

MicrosoftScriptEdit or

Starts or switches to Microsoft Development Environment application,

allowing you to view the HTML/XML source code that would be behind

the document if it were in ..htm format (or that is behind it if it

already is in .htm format).

Alt + Ctrl + F1

MicrosoftSystemInfo

Execute the Microsoft System Info application

MoveText

Moves the selection to a specified location without using the

clipboard (press Return to execute the more)

Tab

NextCell

Moves to the next table cell

F11

NextField

Moves to the next field

Alt + F7

NextMisspelling

Find next spelling error

Alt + down arrow

NextObject

Moves to the next object on the page

Ctrl + F6

NextWindow

Switches to the next document window, equivalent to selecting a

document from the Window menu.

Ctrl+Shift+N

NormalStyle

Applies the Normal style

Ctrl + 0

OpenOrCloseUpPara

Sets or removes extra spacing above the selected paragraph

OtherPane

Switches to another window pane in Normal View (for instance, if you

have if you have a Footnotes pane open in Normal view and want to

switch to the main document and back without closing the pane).

Alt + _

OutlineCollapse

Collapses an Outline in Outline View by one level

Alt+Shift+rt arrow

OutlineDemote

Demotes the selected paragraphs one heading level

Alt + +

OutlineExpand

Expands an Outline in Outline View by one level

Alt+Shift+down arrow

OutlineMoveDown

Moves the selection below the next item in the outline

Alt+Shift+up arrow

OutlineMoveUp

Moves the selection above the previous item in the outline

Alt+Shift+left arrow

OutlinePromote

Promotes the selected paragraphs one heading level

Alt + Shift + L

OutlineShowFirstLin e

Toggles between showing the first line of each paragraph only or

showing all of the body text in the outline

Ins

Overtype

Toggles the typing mode between replacing and inserting

PgDn

PageDown

Moves the insertion point and document display to the next screen of

text

Shift+ PgDn

PageDownExtend

Extends the selection and changes the document display to the next

screen of text

PgUp

PageUp

Moves the insertion point and document display to the previous screen

of text

Shift + PgUp

PageUpExtend

Extends the selection and changes the document display to the

previous screen of text

Reply With Quote

Ctrl + down arrow

ParaDown

Moves the insertion point to the beginning of the next paragraph

Shift + Ctrl + down arrow

ParaDownExtend

Extends the selection to the beginning of the next paragraph

Ctrl + up arrow

ParaUp

Moves the insertion point to the beginning of the previous paragraph

Shift + Ctrl + up arrow

ParaUpExtend

Extends the selection to the beginning of the previous paragraph

Ctrl+Shift+V

PasteFormat

Applies the previously copied formatting to selection

Shift + Tab

PrevCell

Moves to the previous table cell

Shift + F11

PrevField

Moves to the previous field

Alt + up arrow

PrevObject

Moves to the previous object on the page

Ctrl + Shift + F6

PrevWindow

Switches back to the previous document window

Sfift+F4

RepeatFind

Repeats Go To or Find to find the next occurrence

161

Ctrl+Spacebar

ResetChar

Makes the selection the default character format of the applied style

Ctrl+Q

ResetPara

Makes the selection the default paragraph format of the applied style

Ctrl +R

RightPara

Aligns the paragraph at the right indent

Ctrl + *

ShowAll

Shows/hides all nonprinting characters

Alt + Shift + A

ShowAllHeadings

Displays all of the heading levels and the body text in Outline View

Ctrl + <

ShrinkFont

Decreases the font size of the selection

Ctrl + [

ShrinkFontOnePoint

Decreases the font size of the selection by one point

Ctrl + Shift + K

SmallCaps

Makes the selection small capitals (toggle)

Ctrl + 1

SpacePara1

Sets the line spacing to single space

Ctrl + 5

SpacePara15

Sets the line spacing to one-and-one- half space

Ctrl + 2

SpacePara2

Sets the line spacing to double space

Ctrl + F3

Spike

Deletes the selection and adds it to the "Spike" AutoText entry

(which allows you to move text and graphics from nonadjacent

locations)

Alt + PgUp

StartOfColumn

Moves to the first cell in the current column

Ctrl+Shift+Home

StartOfDocExtend

Extends the selection to the beginning of the first line of the

document

Ctrl +Home

StartOfDocument

Moves the insertion point to the beginning of the first line of the

document

Home

StartOfLine

Moves the insertion point to the beginning of the current line

Shift+Home

StartOfLineExtend

Extends the selection to the beginning of the current line

Alt+Home

StartOfRow

Moves to the first cell in the current row

Alt+Ctrl+PgUp

StartOfWindow

Moves the insertion point to the beginning of the first visible line

on the screen

Shift+ Alt+Ctrl+PgUp

StartOfWindowExtend

Extends the selection to the beginning of the first visible line on

the screen

Strl + Shift + S

Style

Activates the Style drop-down on the Formatting toolbar

Ctrl + =

Subscript

Makes the selection subscript (toggle)

Ctrl + +

Superscript

Makes the selection superscript (toggle)

Ctrl + Shift + Q

SymbolFont

Applies the Symbol font to the selection

Alt A, F

TableAutoFormat

Applies a set of formatting to a table

Alt A, H

TableHeadings

Toggles table headings attribute on and off

Alt + click

(Alt + drag to select several)

TableSelectColumn

Selects the current column in a table

Click in left margin

TableSelectRow

Selects the current row in a table

Alt + double-click

TableSelectTable

Selects an entire table

Alt + Ctrl + U

TableUpdateAutoForm at

Updates the table formatting to match the applied Table Autoformat

settings

Shift + F9 (Alt + F9 toggles all field codes on or off)

ToggleFieldDisplay

Shows the field codes or the results for the selection (toggle)

Alt T, C

ToolsCustomize

Allows you to customizes the Word user interface (menus, keyboard and

toolbars) and store the customizations in a template (defaults to

Normal.dot, so be careful!)

Alt + F8

ToolsMacro

Runs, creates, deletes, or revises a macro

ToolsProofing

Checks the spelling and grammar in the active document

Ctr.l + Shift + E

ToolsRevisionMarksT oggle

Toggles track changes for the active document

Shift + F7

ToolsThesaurus

Finds a synonym for the selected word

Ctrl+U

Underline

Formats the selection with a continuous underline (toggle)

Ctrl + Shift + T

(or drag the ruler)

UnHang

Decreases the hanging indent

Ctrl + Shift + M

(or drag the ruler)

UnIndent

Moves the left indent to the previous tab stop

Ctrl+Shift+F9

UnlinkFields

Permanently replaces the field codes with the results

Ctrl + Shift + F11

UnlockFields

Unlocks the selected fields for updating

UpdateFields

Updates and displays the results of the selected fields

Ctrl + Shiift + F7

UpdateSource

Copies the modified text of a linked file back to its source file

Hover over comment

ViewAnnotations

Show or hide the comment pane

Dbl-click the endnote reference

ViewEndnoteArea

If in Normal View, opens a pane for viewing and editing the endnote

(toggle). If in Page/Print Layout View, switches from the body text

to the endnote or vice versa

At + F9

ViewFieldCodes

Shows the field codes or results for all fields (toggle)

Dbl-click the footnote reference

ViewFootnoteArea

If in Normal View, opens a pane for viewing and editing the footnote

(toggle). If in Page/Print Layout View, switches from the body text

to the footnote or vice versa.

Alt V, F

ViewFootnotes

If in Normal View, opens a pane for viewing and editing footnotes and

endnotes (toggle). If in Page/Print Layout View, switches from the

body text to the footnotes/endnotes or vice versa.

Alt V, H

ViewHeader

Displays header in page layout view

Alt V, N

(or Alt + Ctrl + N)

ViewNormal

Changes the editing view to normal view

Alt V, O

(or Alt + Ctrl + O)

ViewOutline

Displays a document's outline

Alt V, P

(or Alt + Ctrl + P)

ViewPage

Displays the page more-or-less as it will be printed, and allows

editing (In Word 2000 the menu item is called Print Layout, but

fortunately the command hasn't changed.

Alt + F11

ViewVBCode

Shows the VB editing environment (Tools + Macro + Visual Basic

Editor)

Alt + left arrow

WebGoBack

Backward hyperlink (useful if you clicked on a page number hyperlink

in the table of contents and then want to return to the TOC)

Alt + rt arrow

WebGoForward

Forward hyperlink

Alt W, A

WindowArrangeAll

Arranges windows as non-overlapping tiles

217

Ctrl + left arrow

WordLeft

Moves the insertion point to the left one word

Shift + Ctrl + left arrow

WordLeftExtend

Extends the selection to the left one word

Ctrl + rt arrow

WordRight

Moves the insertion point to the right one word

Shift + Ctrl + rt arrow

WordRightExtend

Extends the selection to the right one word

Ctrl + Shift + W

WordUnderline

Underlines the words but not the spaces in the selection (toggle)

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